OPEN CALL FOR TENDERS – ASIA

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OPEN CALL FOR TENDERS – ASIA

CONTRACTING ENTITIES have entered into a Grant Agreement with the Consumers, Health, Agriculture and Food Executive Agency of the European Union (“CHAFEA”), and are selecting an Agency to develop the so-called “European Garnacha/Grenache Quality Wines Multi Program in Asia” (“the Program”).

1. Type of Tender: Open Call for Tender.

2. Contracting entities:

a) ASOCIACION PARA LA PROMOCION DEL VINO DE GARNACHA – “GARNACHA ORIGEN”.

  • VAT No. ES-G99398935
  • Address : Avda/ Ranillas, 3A, Planta 2, Oficina A, 50018 Zaragoza, Spain
  • Contact person: Ms Sofía González.
  • Email: sofia.gonzalez@aragonexterior.es

b) CONSEIL INTERPROFESSIONNEL DES VINS DU ROUSSILLON (“CIVR”)

  • VAT No. FR11434310300019
  • Address : 19, Avenue de la Grande Bretagne. 66006 Perpignan, France.
  • Contact person: M. Eric Aracil
  • Email: export1@vins-du-roussillon.com

3. Type of Agreement: Services Agreement.

4. Overall Target: Promotion of Garnacha/Grenache Wines in some Asian countries.

5. Target markets: China (People’s Republic of), Hong Kong, Taiwan, South Korea (Republic of), Japan and Singapore.

6. Description of Services to be provided by the selected subcontractors described in the Grant Agreement-825940-G ASIA (please note this is an abridged version for confidentiality reasons. If necessary, the coordinators will provide the complete document by email request) specifically:

  • Implementation of activities under work packages 2 to 5 (both included): Press trips, POS, Stands at trade fairs, Seminars, workshops, B2B meetings, trainings for trade/cooks, activities in schools, Study trips to Europe, Online store, Other events
    and Tasting days.
  • Evaluation (work package 6)

7. Implementation period: 2019-2021.

8. Agreement Term: the Agreement Term will be longer than the implementation period, to allow performance of some obligations surviving same and allowing Program evaluation.

9. Contract Budget:  3.035.901,60 € Euros.

  • 2.930.901,60 € for the implemenation of activities under work packages 2 to 5 (both included).
  • 105.000,00 € for Evaluation (work package 6)

10. Selection criteria of the implementing agency: best value for money while preventing situations where conflict of interest is deemed to occur. The selection of subcontractors will be based, scored and weighted according to the following criteria:

  • Cost effectiveness ……………………………………………… (40 points)
  • Professional experience of the team in Asia ………………… (30 points)
  • Experience and results in European co-funded projects ……. (20 points)
  • Experience and results in wine promotion campaigns …….. (10 points)

11. Deadline for obtaining information and documents: 22/02/2019 15:00 CET

12. Presentation of offers or requests for participation.

  • Deadline for submission of offers: 24/02/2019 23:59 CET
  • Documentation to submit (entirely written in English):
    • A letter of intent to bid on paper letterhead, dated and signed by the person authorized to bind the company.
    • Summary of economical offer per activity following this template (please fill in the fields in yellow).
    • A detailed Action Plan proposal, including:
      • Description of the proposed activities and methodology to implement the actions (KPIs)
      • Stimated schedule
      • A detailed annual budget expressed in euros
    • Annexes for supporting documentation to substantiate existence, financial and technical capacity as well as experience:
      • A sworn statement on letterhead, dated and signed by the person authorized to bind the company, that the
        candidate has not been banned from bidding or fall under any of the exclusion criteria listed in the basis of the 2018 Call for Multi Proposals, in accordance with Regulation (EU) No 1144/2014.
      • Certificates proving that the bidder is in order with regard to its tax and social obligations at 31 December of the previous year.
      • A statement of overall turnover and the turnover concerning the services to which the contract relates, executed over the past three years in the targeted markets.
      • A list of the main services provided in the past three years in the targeted markets and regarding the wine industry, including the amount, date and recipient (public or private).
      • Team presentation: names of those responsible and performers provide the requested service and professional qualifications (academic and / or professional experience);
  • Place of presentation: by email to be sent in time to the coordinator (sofia.gonzalez@aragonexterior.es) with the subjet “CALL FOR TENDERS – ASIA”.  Each bidder must ensure that the application is successfully submitted before the deadline.

This material must be delivered digitalized in a suitable support. This information should give the tenderer a fair idea of the match between their needs and the agencies’ offers and the agencies’ ability to manage a campaign co-financed by the European Union at both technical and administrative level.

Contracting entities will revise every proposal and ask the 3 top ranked finalists per category (WP) under the abovementioned criteria for a digital or in-person audiovisual presentation to be held in Zaragoza (Spain) on 28/02/2019 morning (9:00-13:00 CET).

13. Contract award: The award will be notified to participants by email and publication in the contracting entities ´websites within a maximum period of thirty (30) days from the deadline for submission of offers.

Phases of the bidding process201920202021
JanuaryFebruaryMarchAprilDecemberJanuaryDecemberJanuaryDecember
ASIATender publication22/01/2019
Deadline for submission of offers24/02/2019
Deadline for obtaining information and documents22/02/2019
Finalist presentation28/02/2019
Communication to the winning bidder(s)01/03/2019
Preparation and signing of contracts for the provision of servicesMarch 2019
Start of implementation of activitiesApril 20191st Jan 20201st Jan 2021
ReportingDec 2019Dec 2020Dec 2021
End of implementation of activitiesDec 2021

14. Notice on EU funding: This call for tender is related to CHAFEA´s “Grants to information provision and promotion measures concerning agricultural products implemented in the internal market and in third countries in accordance with Regulation (EU) No 1144/2014 of the European Parliament and the Council” and subcontractors must comply all obligations and conditions applicable and set out in the abovementioned Grant Agreement-825940-G ASIA, as well as Regulation (EU) No 1144/2014 of the European Parliament and the Council related legislation, specifically covering liability, indemnification and confidentiality arrangements. 

Final elected implementing body and subcontractors must collaborate to fulfill all terms and conditions mentioned in abovementioned Grant Agreement, including, specifically, all the obligations and conditions in the following related EU regulations available at EC Funding & tender opportunities Portal:

  • Regulation (EU) No 1144/2014 of the European Parliament and of the Council of 22 October 2014 on information provision and promotion measures concerning agricultural products implemented in the internal market and in third countries and repealing Council Regulation (EC) No 3/2008.
  • Commission Delegated Regulation (EU) 2015/1829 of 23 April 2015 supplementing Regulation (EU) No 1144/2014 of the European Parliament and of the Council on information provision and promotion measures concerning agricultural products implemented in the internal market and in third countries
  • Commission Implementing Regulation (EU) 2015/1831 of 7 October 2015 laying down rules for application of Regulation (EU) No 1144/2014 of the European Parliament and of the Council on information provision and promotion measures concerning agricultural products implemented in the internal market and in the third countries
  • The relevant annual Commission Implementing Decision on the adoption of the work programme for the year in question in the framework of information provision and promotion measures concerning agricultural products implemented in the internal market and in third countries
  • Annual work programme 2018
  • EU Financial regulation

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